Select the folder when sending the message You can select a different sent items folder for each message by selecting the folder from the Options dialog before sending the message. If you always want to use a different folder, you can use a macro to set the Save message to folder. You could use an If statement to only move certain messages to the folder.
This sample saves the sent message to a subfolder named "Diane" under the Sent Items folder. Folders "Diane" Set Item. Use VBA to move sent items You can use a macro to move all items sent by a specific email account. See Use a macro to move sent items for the VBA code sample. This macro will work with messages created using the File, Send commands in other applications since it processes the message after it's sent. Save Replies with the original If you move messages out of the Inbox, you can configure Outlook all versions to save replies with the original.
In Outlook and up, go to File, Options, Mail - about halfway down, in the Save section, is the option to save replies with the original when its not in the Inbox. Using Rules to file Sent items You can create an After Sending rule to copy messages meeting specific conditions or to specific persons to a different sent folder, however, this copies the sent message. The only way to avoid saving a message in the Sent folder as well as in another folder is by disabling the option to Save all sent messages and use rules to save messages.
If you use this method, your first rule s will save messages meeting specific conditions in the desired folders, with each rule containing the Stop processing action. The final rule applies to all messages and saves them in the Sent folder, catching all messages not processed by previous After sending Rules. Begin by creating a rule "from scratch", choosing a blank rule, applied on messages you send: Add your conditions and Actions, remembering to select Stop processing on each rule.
The final Rule will have no conditions; the Action will copy messages to the Sent folder: Note that when you use a rule to move a copy of the sent item, its marked as unread. You will need to use VBA to mark the copied sent message read. FileChimp File emails from Outlook into project or client folders automatically. Match email addresses, project numbers, client names or references to a folder name located anywhere on your network.
Watch as the bulk of your emails are automatically filed ZERO clicks! Organize filed emails into relevant sub-folders within your mailbox and auto purge dated email over time. Manage your Inbox and Sent Items folders. Move emails out of the Inbox to the correct folder at the click of a button. QuickFile remembers the folders used for each person and presents a short customized list each time.
Unlike Outlook, this add-in will act on emails based on how old they are, supports ANDs, ORs, NOTs and wildcards in the conditions, and has a test mode so that you can see what the effect of a given rule would be if it were run. It will even import your current Outlook rules and automatically disable them for you.
Tools Auto-Mate Auto-Mate is an Outlook utility that allows you use define rules to move mail from your Inbox or other folders based on several criteria, including the age of the message. While Outlook rules only run as messages are downloaded or when you click Run Rules now, Auto-Mate rules run on a schedule, enabling you to apply rules to messages that have been in your Inbox for a given number of hours, days or weeks.
Available in Standard or Pro Version. Supports Outlook , , , SimplyFile for Microsoft Outlook SimplyFile helps you file incoming and outgoing messages to the right Outlook folder with one click of a mouse.
SimplyFile's state of the art algorithm learns as you file messages and suggests destination folders for filing. All you have to do to send a message to the right folder is click a button. SimplyFile also includes buttons for turning messages into Tasks and Appointments. Compatible with Outlook , , and Filing, Categories, Calendar, Tasks. Works with Outlook , and Outlook ,